Although fully functional, active development continues.
Jet5 Rota, in various guises, has helped manage the rotas in the Western Infirmary, Southern General, and Victoria Infirmary in Glasgow since 2006. The latest incarnation helped to maintain clinical activity during the challenging merger of the 3 departments into a large unified department at the Queen Elizabeth University Hospital in May-June 2015.
Click the image to go to the Jet5 Rota website.
The lead programmer has had personal experience of running the rota in a large teaching hospital. Jet5 Rota is a flexible, powerful and easy to use system with some novel features.
Where possible, the workload of a large rota is delegated to the staff. For example the entering, checking, and editing of personal contact details and leave is almost entirely done by department members — overseen by the Rota Consultants and Secretaries. College tutors directly enter and edit trainee rotations, a designated senior trainee drafts the trainee rotas, and subspecialty rota consultants directly enter and maintain subspecialty rotas.
Weekly and monthly rotas automatically become visible to the staff as soon as admin work has been completed. The administration of the system is fully multi-user. Jet5 Rota reduces errors, and by putting all relevant information at the user's fingertips saves time and effort.
Access is by password (salted hash), with a flexible system of Permissions controlling access to the many screens and functions. An Audit Trail is kept, which includes all attempted system accesses and links to tools for investigating these.
To give a flavour of the software, here are a handful of screenshots — showing a small part of a large and fully-featured Rota System.
Trainee Pivot Table
Gen Consultant On-call Rota
Weekly All-staff Grid
Weekly Rota - Day and On-call
Personal Rota (2 weeks)
Input Personal Leave
Alan Hope, Aug 2015