Study Leave

Trainee Study Leave

Trainee doctors and dentists can apply for funded study leave. The Scotland Deanery operates a national process and system to ensure that all applications for study leave are considered on a fair, equitable, and consistent basis.

Applications must be made via TURAS

NES Study Leave Policy and Operational Guide

WOSSA Study Leave Guide


Logbook "A journal with dated entries"

Get the Official College Logbook


Portfolio: "Documents Representative of your Work"

Trainees are required to maintain a Portfolio of training activity. The detail and content will develop and increase as they progress from basic, through intermediate, to higher training and is a means of recording the information and collecting the documentation required for appraisals and assessments during training.

RCoA ePortfolio


Certificate of Completion of Training

Towards the end of the CCT training programme trainees will undergo a final summative assessment and, if a trainee has satisfactorily completed all essential units of training and a sufficient number of WPBAs, will be issued with a RITA G or an ARCP Recommendation for completion of training (Outcome 6) by the Postgraduate Dean.

A Notification of Completion of Training form should then be provided to the trainee via their Programme Director.

The Trainee
  1. Completes the Notification of Completion of Training form and gets it signed by the Programme Director or Regional Adviser.
  2. Returns the Notification of Completion of Training form to the RCoA Training Department.
  3. Completes the GMC certification process (see below)
The RCoA Training Department
  1. Receives the RITA G or the ARCP Recommendation for completion of training (Outcome 6) and checks the Notification of Completion of Training form against the training programme.
  2. Recommends the trainee to the GMC for the award of a CCT.
  3. The same day as the recommendation is sent to GMC, sends the trainee a letter confirming that a recommendation to the GMC has been made for the award of a CCT.
  4. Formally advises confirmation to the Training Committee and informs Council of the RCoA of the recommendation.
  1. Awards the CCT on receipt of the College recommendation, the trainee application and the fee.
  2. GMC add the trainee’s name on to the Specialist Register; the trainee must have indicated this on their certification application. Failure to do this by the trainee will delay specialist registration and being able to take up a consultant post.


Out-of-programme Training

There are a number of circumstances when a trainee may seek to spend some time out of the specialty training programme to which they have been appointed. All such requests need to be agreed by the Postgraduate Dean, so trainees are advised to discuss their proposals as early as possible.

The purpose of taking time out of a specialty training programme is to support the trainee in:

The last 6 months of the CCT training programme normally should be in the UK. The trainee on his/her return must complete a report on the time spent on OOPT and submit it, together with an assessment report from the local supervisor, to the Deanery and the Medical Secretary of the RCoA Training Committee.


Please read carefully the advice available on the RCoA and NES websites and in the Gold guide. OOPT is at the discretion of the TPD and the Dean. The process is complicated and must be completed and approval obtained a minimum of three months prior to start of OOPT or your application will be rejected by the deanery.

  1. Prior to commencing OOP, trainees must discuss their career plans with their CT, TPD and RA approximately 9 months before the intended start date.
  2. The trainee must obtain a letter of support from the RCoA for the proposed OOPT by completing the OOPT form from the RCoA and submitting the required supporting documents.
  3. The trainee must inform the Postgraduate dean by contacting Mrs Lisa Pearson, PA to PG Dean, complete the form in appendix 4 of the Gold Guide and get it signed by their Educational supervisor and TPD.
  4. The trainee must send a copy of the supporting letter from the RCoA and completed Appendix 4 to Postgraduate Dean together with a covering letter to the GMC
  5. The Postgraduate dean writes to the GMC to apply for "prospective approval that proposed OOPT counts towards CCT" (RCoA letter required for this). This process may take up to one month.
  6. The trainee must give at least three months formal written notice to their employer and six months to the deanery prior to the start date of the planned OOPT
OOP Guidance
OOP Application Process
NES OOP pages

Less than Full-time Training


Any trainee can request to train less than full time. The training programme will be delivered on a pro rata basis for those who are eligible and have Deanery support. The terms flexible training and less than full-time training are synonymous and equate to training that is carried out on a part time basis. They will provide confidential advice and information on working flexibly and all flexible options in medicine.

Flexible training is available for doctors who select not to train full-time because of "well-founded individual reasons" and those with eligible child care responsibilities. The proportion of working hours of the training programme is by mutual agreement with the trainee, the Associate Dean, the appropriate Training Programme Director and the Service. NHS Education for Scotland is responsible for education. The Associate Dean responsible for Flexible Training is:

Dr Andrea Caldwell, Associate Dean for Flexible Training
Send email
Tel 0141-223-1507

NES LTFT information


Inter-deanery Transfer (IDT)

Trainees may be helped to move between Deaneries or within the UK. IDT arrangements apply to both full-time and less than full time (LTFT) trainees. Movement is at the discretion of the Postgraduate Dean and trainees will be expected to show that they have well-founded reasons for wishing to move from their current Deanery.

IDT guidance (NES website)